Departmental Representative to the Defense Nuclear Facilities Safety Board

9.0 DEPARTMENTAL REPRESENTATIVE WEBSITE AND SAFETY ISSUES MANAGEMENT SYSTEM

The DR maintains the Department’s central repository of official DOE/DNFSB correspondence as well as the Department's SIMS database. The DR website (Figure 3) is a publicly accessible resource of current and historical correspondence between DOE and the DNFSB. The correspondence can be sorted chronologically, by specific DNFSB Recommendation, or by DOE site. In addition to being the correspondence repository, the website also contains records from historical public hearings, DOE and DNFSB annual reports to Congress, and background information regarding the DR Office and the DNFSB, as well as, Departmental Site Liaisons.

Figure 3. Office of Departmental Representative to the DNFSB Website
(https://ehss.energy.gov/deprep/)

The SIMS database (Figure 4) is a web-based tool to assist DOE in the management of commitments and deliverables related to formal correspondence between the Board and DOE/NNSA.. Such commitments are those that have been formally documented by DNFSB letters that transmit a Recommendation or that contain reporting requirements. These commitments are also documented in DOE/NNSA letters to the DNFSB, specifically DOE/NNSA letters that transmit the Implementation Plan for a Recommendation.

Figure 4. Safety Issues Management System Website
(Accessible via the DR Website)

SIMS assists DOE personnel to maintain awareness of the implementation of Departmental commitments on DNFSB technical and safety related issues. The DR staff, in coordination with the appropriate DOE/NNSA Headquarters and Field Office staff, populates data into SIMS and maintains the currency of the data, including any changes to the commitments and the completion/closure of commitments. Using the SIMS “near-term” reporting feature, the DR staff communicates and coordinates with the appropriate DOE/NNSA Responsible Manager and staff to ensure that the pending due date for a specific commitment is known and that actions are being taken to satisfy the commitment.

Within SIMS, DOE’s open and completed commitments can be sorted and organized by specific Program Secretarial Office, DOE site, Recommendation, or key technical/safety related issues. To request access to SIMS, please contact the DR Office at Deprep@hq.doe.gov.